For any business, running day to day events like web content and document management, administrative tasks, managing collaborative workspaces etc need a lot to be done in quick time and without errors. In case you have been looking for a solution to meet your common business needs, you can check out how the collaboration software of SharePoint can come to your rescue.
To begin with, SharePoint can help you to access and use unstructured information in quick time. Remember that when it comes to information related to your business processes, a mere 20% of it is structured. The remaining 80% includes unstructured information that lies scattered in documents, letters, e-mails etc. Since most business application systems are designed to manage only the structured information, retrieving, managing and working with the unstructured information often proves to be a cause of big concern. However, by using SharePoint, you can integrate both the structured and unstructured information systems so that you can access the latter without much hassle. Since the unstructured information is most valuable when you can directly access it in its related (structured) context, SharePoint can prove to be a big boon for the task.
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For business processes that need collaboration, SharePoint can offer a lot of help. For instance, in case members of team are working on a single document, you can keep a tab on who did what by using SharePoint. What's more, you can even link projects to relevant documents. You may also restore earlier versions of any project in case the worker doing the job is prone to making too many mistakes and you want to keep the original document handy in case you need to rework on it from the scratch. Assigning jobs to team members also becomes a cakewalk as SharePoint will send them notifications as and when they are assigned a new task. Thus, you no longer need to buy expensive project management solutions as you can easily manage all projects for your entire organization or team, that too without wasting much of your time.
Apart from helping you with your digital document management tasks so that you can meet industry and government compliance standards, SharePoint also provides the benefit of a central location where you can store and work on the documents, which can significantly reduce duplicated work and emails in an organization. The new DM features of version 2010 can even help you to solve the toughest challenges related to information governance.
Apart from managing jobs related to the Enterprise Content Management (ECM) area, business applications like ERP, CRM can also be simplified with this collaboration software. For example, you can insert and update (new) supplier/customer data, insert purchase/sales orders in your ERP system by means of a solitary SharePoint screen rather than using several ERP screens, and approve new suppliers/customers via SharePoint workflows instead of routing the request forms by mail or fax to reach the approvers. You can even use the SharePoint portal for decentralized time entries in the ERP system rather than doing the job via excel sheets, which are sent to a central person to be entered into ERP.
Some native functionality of this collaboration software can provide you a rich environment to manage sales and service objectives, define relationships, as well as scale, extend, personalize and configure them to fit your business processes.
Thus, SharePoint can help you to bring down the process elapse time, improve communication, enhance quality of data in your business applications, enable quick access to information which helps in faster decision making, and bring user-friendliness, which in turn will improve user satisfaction. So, if you haven't yet used it, it's time to check how this collaboration software can help your business.
Advantages of Using SharePoint for Your Business
Article produced Cathy, Professional writer for otssolutions.com provides information on sharepoint application development, sharepoint development services and more.
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